BackUp Patrol User Manual

BackUp Patrol is an easy to use data back up system that uses a self guided wizard format to quickly identify which files you want to back up. The wizard will also allow you to easily set up a standard schedule for backing up your files on a daily, weekly or monthly basis.

The following tutorial and guide will show you how to get started using your BackUp Patrol software.

Imagine turning on your computer and suddenly all of your files are gone. Pictures are lost, business files, manuscripts, tax records and more has disappeared forever

BackUp Patrol allows you to automatically back up your what ever data you want so you'll never lose a file again.

Enter in the name of the session or project you want to save such as PICTURES or WORD FILES. This is for your reference only so use a term that you can easily recognize.

Select the ADD BUTTON to select the folders or files you want to save. When you click this, a window will open below the button and will let you choose FILES or FOLDERS.

From here, you can select which ever folders or files you want to back up. You can choose what ever you want with ease, simply show the wizard the right files to back up and it will ensure they are always done.

When you are done choosing your file/folder, click on OK. The window will close and you will be back at the wizard screen where you will see the file you chose to be backed up. ( as shown below )

The two windows below the main screen allow you to include which files you want to save. The *.* is the default setting which means all files in the folder will be saved. If you for example only wanted to save GIF pictures in a picture folder, then you would type .GIF into the entry box.
The second window allows you to select files you want to exclude and can be any file extension such as JPG or EXE files.
When you are done, click on NEXT.

In this step, you can specify where you want the backed up files to be stored. You have several choices including sending your information to your email account, uploading the data to a web server, write them to a disk drive, or storing them on another destination on your computer or network. We recommend that you store your files on both your computer as well as in a off system location - the reason being that if you ever have a total system failure, or your computer is stolen / damaged beyond repair, you will have your files safely stored.

To use this step, simply click on ADD NEW DESTINATION. A drop down menu will open and you can choose which destination you want this project/file saved to. You can specify a local folder, an ftp location or an email address. Choose which destination you want to use by clicking on it.

When you click on the ADD NEW DESTINATION and then select LOCAL or LAN FOLDER, the above window will open. To access your folder directory, click on the small folder icon to the right of the data entry window. A browse folder window will open as shown below.

You can then select where you want to send your backed up information or you can create a new folder by clicking the new folder tab with the name of your choice. ( ie: " backup " etc ).
When you are done click OK.
You will return to the add folder screen where you the file path will be in the window. Click OK again and the backed up destination will appear in the destination wizard as shown below.
You can add another destination, or you can click OK to move on the the next step of the wizard.

The suggested method for backing up your data files is to FTP your data to an off site server. To do this, you will require a hosting account that allows you to use FTP transfers.
To get started, click on the ADD NEW DESTINATION button and select FTP LOCATION. The below window will open.

In the HOST data box you will need to enter the URL address of the host.
Enter the USER NAME and PASSWORD of you account and then the file directory path. Do not use PUBLIC_HTML or your files will be available to anyone who wants to view them.
You can add a directory to your server, and place the backed up files there. Once all of your information is entered, click okay.

Backing up your files to your email account is easy to do as long as you have an email account that allows you to send via the SMTP or the POP function ( basically the same requirements your Outlook Express requires )

When you first set up your files to be emailed to your inbox, you'll need to enter in the settings for BackUp Patrol to work with. Once you select EMAIL ADDRESS, you will see the following window pop up.

Click OK and you will see the following screen open up. This is your general preference settings dash board, and you will need to set up your out going mail settings here.

You can find your mail settings with your email administrator. If you are currently using Outlook Express, you can also find those settings be going into your account settings and copying the information out of there. Once you have put your correct information in, then click TEST to ensure the communication between BackUp Patrol is working properly.

Time Stamps allow you to label duplicate files with a time of back up reference so you can file them more effectively and keep track of which files are which in a backup sequence.

The TIME STAMP SETTINGS button allows you to set the preferences for how the time stamp will be used ( ie: By minute, hour, week or even month )

This wizard also allows you to determine how many versions of a back up should be stored. You can set how many versions you want stored by using the appropriate settings box. All older versions will automatically be deleted based on these settings if you so desire. Click OK when you are finished.
You will now return to the Time Stamp window where you should click NEXT.

BackUp Patrol features the ability to compress your data into ZIP files as well as the ability to use advanced Blowfish encryption for your file protection.

BackUp Patrol allows you to back up each project with an individual schedule that can be daily, weekly or monthly. It also allows you to set the time to perform the back up ( such as overnight or during the lunch hour ) You can easily change these settings at any time.

When you are finished, click next and you can review your settings. If you are satisfied, click Next and the backup project will now appear in the main screen of BackUp Patrol.
To change any settings, simply click on the ITEM NAME and you can edit any settings you made in the wizard setup.
To add another file, repeat this process.